Club Competition Rules

  1. GENERAL
  2. AUTHORSHIP & OWNERSHIP
  3. SUBMISSION – PRESENTATION & FORMAT JUDGING
  4. SCORING & POINTS
  5. EXTERNAL & INTER-CLUB COMPETITIONS

1. GENERAL

1.1 Entries to competitions are only open to club members. A member is anyone who has paid their annual subscription.

1.2 Submission of an entry by a member is deemed to imply knowledge and acceptance of all competition rules.

1.3 The Committee’s decision will be final regarding all matters relating to the interpretation of these rules and any disputes arising there from.

1.4 Although every care will be taken of images entrusted to the Club for whatever purpose, neither the Club nor any representatives can accept any responsibility for loss or damage however caused. Therefore all images are submitted to the Club at the owner’s risk.

1.5 Amendments or additions to these Club rules shall only be made by executive decision of the Committee and may be without prior notice to its members or subject to a vote by the membership if deemed necessary.

1.6 A member may make a request/suggestion for a change to competition rules in writing/email and handed/sent to the Competition Secretary. These will be considered by the committee at the following committee meeting.

1.7 Any Image which does not conform to club rules will be liable to disqualification.

1.8 Any images deemed by the committee to be offensive or distasteful will be excluded from competition. Any member who finds an image as such should discreetly make their feelings known to the competition secretary and the competition will be halted until a decision is made.  

1.9 Monochrome/ black and white images are permitted the addition of a single additional colour. Images entered in the B/W section with more than one additional colour will be disqualified or transferred to the colour section.

1.10 Members may give their images titles if they wish, (not compulsory), which can be taken into account when scoring.

1.11 In the interest of fairness to all entrants, members shall NOT pass comment about any individual image during any competition, whether it be praise, criticism or other, until the judging process is complete. ‘Silence is Golden’.

1.12 There will be three internal competitions in each season which members are eligible to enter. These are COLOUR, BLACK & WHITE and IMAGE OF THE YEAR. The winning entries of the monthly colour and black & white competitions, (digital and print), will be entered into the image of the year competition. The image of the year competition will be judged by an external judge selected by the committee.

1.13 Competitions will be held monthly and will alternate between; Digital Projected Images (to be known as Digital) and Mounted Print Images (to be known as Prints). Competition dates shall be given in the Club Programme.

1.14 Themed competitions may be introduced at intervals in the seasons programme to be incorporated into the Colour and B/W competitions. Members will be advised has to how these will operate.

1.15 At the end of each competition night members should collect their entries.

1.16 The winners of the ‘Colour, Black & White and ‘Image of the Year’ competitions will hold the title and trophies until the conclusion of next season’s print & projected competitions.

1.17 Ignorance of Club rules will not be accepted as an excuse for none compliance.

2. AUTHORSHIP & OWNERSHIP

2.1 The entrant must have undertaken the set up, capture of all the images (including multiple layer composits) and manipulation during post process editing of all files. Acceptable assistance includes, e.g. using others as helpers to hold flash guns. It is recommended that any member who has concerns about any aspect of their work consults the competition secretary prior to submitting the image for a competition.

2.2 If digital manipulation has occurred the Committee retain the right to view the original images used to create the entered image.

2.3 If the Committee deems an image to be in breach of the Club authorship rules it will not be eligible for any Club competitions.

3. SUBMISSION

3.1 All entries to be submitted prior to commencement of judging. Late entries may not be accepted.

3.2 Slides are not permitted and should be printed or scanned as a digital image.

3.3 Entries for each competition shall be limited to 4 prints, 2 colour & 2 B/W or 4 digital images, 2 colour & 2 B/W, from any one member unless instructed otherwise, (as in ‘themed’ competitions)

3.4 Submitted works can be of any age, but it is preferred that images be reasonably recent.

3.5 Each image, either as Digital or Print, may only be entered once into a competition.

3.6. A “same image” is defined as one that has come from the same source file and one which is so similar as to be almost identical. (colour and monochrome images from the same file may be used in the relevant competitions)

3.7 In submitting entries for Club competitions you agree to make them available for selection for any external or inter-club competitions, and for inclusion within the Club’s website gallery and/or competition section.

3.8 Members who are unhappy for their images being used by the Club in any way other than for the purpose of the competition in which it was entered, must place the acronym POP, ( please obtain permission ), at the end of the digital file name (e.g. c5 POP), or after the title of the print. These images will not be used as per rule 3.7; however the onus is on the member to provide this information within the file name, otherwise rule 3.7 stands.

4. PRESENTATION & FORMAT

4.1 Prints may be self or trade processed, but must be mounted.

4.2 There is no limit to the size of mounted print entries. However the preferred size would be a 406.5mm x 304.8mm (16″ x 12”) print mounted in a 500mm x 400mm (19.7″ x 15.75″) mount. This is the standard size for external competitions such as the South Lakes Knockout and Ulverston comps. and any image selected for entry into these competitions would not have to be re-printed and mounted if done to these dimensions, saving the Club time and money.

Please note: For external competitions the mount size must be exactly 500mm x 400mm no matter what the size of print.

4.3 Submissions may be given a title if the author sees fit, (unless ‘no title’ is expressed). This allows the author to convey to the judge/s what they intend the viewer to see in the image and may or may not influence how the judge/s score the image. A good title is never a bad thing. For prints, the title should be printed or hand written on a narrow strip of paper and wrapped around the top right hand corner of the mount and attached at the back with tape. This helps denote the viewing orientation of the print and also allows the mount to be re-used.

4.4 The authors name must not be present on the image or mount.

4.5 Digital Images should be submitted on a memory stick. The authors name must not be present within the image filename.

4.6 Digital images must not exceed 1400 pixels wide (w) by 1050 pixels high (h) in size. They should be saved as a Jpeg (.jpg) at the finest (highest) setting. It is recommended, as the images are to be projected, to save them with the colour space set as sRGB. Incorrectly sized images may not be accepted for competitions.

Example – Digital Image size

4.7 Digital images will be displayed on screen in sequence for 20 seconds and will be repeated 3 times. Further showings may be requested if so desired and time permits to a maximum of 5 showings.

4.8 No comments shall be expressed during any of the showings as this may influence how people vote. ”Silence is golden”.

5. JUDGING

5.1 Each member shall enter on the supplied voting slip their Name and choice for 1st 2nd 3th and 4th place. If there are not enough entries, other than your own, to allow a 4th place then leave it blank

5.2 Members must NOT vote for their own images

5.3 Members who achieve 1st 2nd 3rd or 4th may have their voting slip scrutinised to make sure they have not broken the above rule (5.2). Any member found to have voted for their own image will have all points gained up to that point deducted and will be banned from entering further competitions for that season.

5.4 Any image deemed to be at odds with the competition definition or theme may be rejected by the Committee or the Competition Judge; their decision is final.

6. SCORING & POINTS

6.1 For each competition, in both the Print and Digital sections, points are awarded for the following placements: 1st 2nd 3rd & 4th – 1st 10 pts   2nd 6 pts   3rd 4 pts   4th 2 pts

6.2 In the event of a points tie, the image with the most 1st place placements witll be awarded to tied position (also 2nd 3rd & 4th placements will be considered if needed).

6.3 The member with the highest total point score for the Colour and B/W competitions during a Club season, (September to May), will be awarded the relevant trophy at the awards dinner at the end of the season.

6.4 The league table of points will be displayed on the Club website and will be updated at regular intervals.

6.5 Two members will be selected on competition night to total up the scores. One will do the Colour section and the other will do the Black & White section. Score sheets will then be exchanged and checked by the other.

7. EXTERNAL & INTER-CLUB COMPETITIONS

7.1 The Club requires images (Prints and/or Digital) for competitions with other clubs.

7.2 All members images, either previously shown in internal competitions or not, are eligible for inclusion for selection for external competitions.

7.3 Each member can submit up to 4 images in each section (Digital and Print) for selection.

7.4 Each member shall have a folder on the Club laptop in which they can store copies of images they might wish to be considered for entry into external competitions.

7.5 A maximum of 4 images (Prints and/or Digital) per member may be selected for inclusion in to a competition.

7.6 The final images selection will be conducted by a selection committee chosen by the Competition Secretary.

7.7 Normal competition and entry rules apply for all submissions.

Please contact the Club Competition Secretary or other committee member if you require any advice or guidance regarding the club competitions or rules.