Constitution

Barrow Digital Photography Club

1 NAME
The name of the Group shall be the ‘Barrow Digital Photography Club’ (hereinafter called the ‘Group’).

2 OBJECTS AND POWERS
The objects of the Group shall be;
a) To promote the enjoyment of photography and photographic technique through targeted projects, tutorial sessions and practical experience;

The Group shall be non-party in politics and non-sectarian in religion.
The Group shall have power to affiliate to such groups and organisations which the membership believe to be beneficial to the groups objectives.
In furtherance of the said objectives but not otherwise, the Group may;
i. Bring together in conference representatives of similar groups and bodies of individuals.
ii. Arrange and provide for, or join in arranging and providing for, the holding of exhibitions, meetings, lectures, classes, seminars and training courses, and other activities.
iii. Collect and disseminate information on all matters affecting the said objects and exchange such information with other bodies having similar objects whether in this country or overseas.
iv. Procure to be written and print, publish, issue and circulate either gratuitously or otherwise such papers, books, periodicals, pamphlets or other documents or films or recorded tapes as shall further the said objects.
v. Purchase, take on lease or in exchange, hire or to otherwise acquire any property and rights and privileges necessary for the promotion of the said objects and construct, maintain and alter any buildings or erections necessary for the work of the Group.
vi. Make regulations for any property which may be so acquired.
vii. Subject to such consents as may be required by law, sell, let, mortgage, dispose of or turn to account all or any of the property or assets of the Group.
viii. Raise funds and invite and receive Contributions from any person or persons whatsoever by way of subscriptions and otherwise.
ix. Receive money on deposit or loan or borrow or raise money in such a manner as the Group shall think fit subject to such consents as required by law.
x. Invest the moneys of the Group not immediately required for the said objects in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions (if any) as may for the time-being be imposed or required by law.
xi. Do all such other lawful things as are necessary for the attainment of the said objects.

3 MEMBERSHIP
Membership shall be open, irrespective of political party, nationality, religious opinion, sex, race or colour to;
All persons with an interest in the objectives of the group subject to the payment of appropriate membership fees and, or, subscriptions as may be set by the membership at Annual General Meetings or Extraordinary General Meetings.

4 SUBSCRIPTIONS
All individual members shall pay such subscriptions as determined by the membership.

5 TERMINATION OF MEMBERSHIP
The Committee shall have the right for good and sufficient reason to suspend or to terminate the membership of a member, provided that the member shall have the right to be heard by the Committee before the final decision is made.

6 THE COMMITTTEE
Subject as in hereinafter mentioned the policy and general management of the affairs of the Group shall be directed by a Committee which shall meet no less than once every two months.
The Committee shall consist of;
a) The Chairperson as elected at the Annual General Meeting.
b) Up to twelve individual members elected at the Annual General Meeting from the membership Groups. If casual vacancies occur the elected members of the Committee shall have the power to fill these from amongst the members of the Group. Any person appointed to fill a casual vacancy shall hold office until the next Annual General Meeting of the Group and shall be eligible for election at that meeting.
c) The proceedings of the Committee shall not be invalidated by any failure to elect or any defect in the election, appointment or qualification of any member.
d) The Committee may appoint such special or standing committees as may be deemed necessary by the Committee and shall determine the terms of reference, powers, duration and composition. All acts and proceedings of such special or standing committees shall be reported back to the Committee as soon as possible.

7 HONORARY OFFICERS
a) Only members of the Group shall be eligible to serve as Honorary Officers or members of the Committee.
b) At the Annual General Meeting hereinafter mentioned the Group shall elect a Chairperson.
c) At their first meeting following the Annual General Meeting, the Committee shall elect a Vice Chairperson, Treasurer and Secretary and such other Honorary Officers as the Committee shall from time to time decide
d) If vacancies occur among the Honorary Officers the Committee shall have the power to fill these from amongst the members of the Committee. Any person appointed to fill such a casual vacancy shall hold office until the conclusion of the next Annual General Meeting of the Group and shall be eligible for election at that meeting.

8 PAID OFFICERS
a) The Committee may appoint or dismiss and fix the remuneration of such staff as may in it’s opinion be necessary. No paid member of the Group’s staff shall be a member of the Committee.
b) The Committee may determine which, if any, persons employed by or seconded to, the Group shall be invited, in a non-voting capacity, to attend meetings of the Group, the Committee and other committees.

9 MEETINGS OF THE GROUP
a) The First General Meeting of the Group shall be held not later than 5th April 2011 and once in each year thereafter an Annual General Meeting of the Group shall be held at such time (not being more than 15 months after the holding of the preceding Annual General Meeting) and place as the Committee shall determine. At least 21 clear days notice shall be given in writing by the Secretary to each Group member.
The business shall include;
i. Consideration of the Annual Report of the work done by or under the auspices of the Committee and of annoted accounts.
ii. Election of Chairperson
iii. Election of up to 12 individual members to serve on the Committee.
iv. Consideration of any other business of which due notice has been given.
v. Whenever necessary, consideration of and voting on proposals to amend this constitution in accordance with clause 14 hereof.

b) The Chairperson of the Committee may at any time at their discretion and the Secretary shall within 21 days of receiving a request so to do signed by not less than 30% of individual members giving reasons, request / call a Special General Meeting of the Group.

10 RULES OF PROCEDURE AT ALL HEARINGS
a) Voting
All questions arising at any duly notified meeting shall be decided by a simple majority of those present and entitled to vote thereat. In case of an equality of votes the Chairperson shall have a second or casting vote.
b) Quorum
One third of the committee members shall form a quorum at meetings of the Committee and at all other committees.
c) Minutes
Minute books shall be kept by the Group, the Committee and all other committees and the appropriate Secretary shall enter therein a record of all proceedings and resolutions.

11 FINANCE
a) All money raised by or on behalf of the Group shall be applied to further the objects of the Group and for no other purpose, provided that nothing herein contained shall prevent the payment in good faith of reasonable and proper remuneration to any employee of the Group or the repayment of reasonable out of pocket expenses.
b) The Honorary Treasurer shall keep proper accounts of the finances of the Group.
c) The accounts shall be submitted at least once a year for verification to the membership or such persons as appointed at the Annual General Meeting.
d) An signed and verified statement of accounts for the last financial year shall be submitted to the Annual General Meeting.
e) A bank account shall be opened in the name of the Group with such Bank as the Committee shall from time to time decide. The Committee shall authorise in writing up to four members to sign on behalf of the group, at least one signatory must be a member of the Committee. All cheques must be signed by not less than two of the authorised persons.

12 COMMITTTEE MEMBERS NOT TO BE PERSONALLY INTERESTED
a) No member of the Committee (otherwise than as a Trustee of the Group) shall acquire any interest in property belonging to the Group.
b) No member of the Committee (otherwise than as a member of the Committee) shall be interested in any contract entered into by the Committee.
c) No member of the Committee shall receive remuneration.

13 DISSOLUTION
If the Committee by a simple majority decides at any time that on ground of expense or otherwise it is necessary or advisable to dissolve the Group, it shall call a meeting of all members of the Group who have the power to vote, of which meeting not less than 21 days notice (stating the terms of the resolution to be proposed thereat). If such decision shall be confirmed by a simple majority of those present and voting at such meeting the Committee shall have the power to dispose of any assets held by or in the name of the Group. Any assets remaining after the satisfaction of any proper debts and liabilities shall be applied towards such organisations or group as befit the objectives of the dissolving group. Should no such group exist or wish to receive such assets, the committee shall transfer such assets to charities operating in the Barrow-in-Furness area.

14 ALTERATION TO THE CONSTITUTION
Any proposal to alter this Constitution must be delivered in writing to the Secretary of the Group not less than 28 days before the date of the meeting at which it is first to be considered. An alteration will require the approval of both;
a) A simple majority of members of the Committee present and voting at a Committee Meeting;
b) A two thirds majority of Group members of the Group present and voting at a General Meeting;

Notice of each such meeting must have been given in accordance with normal procedure but not less than 14 days prior to the meeting in question and giving the wording of the proposed alteration.
Provided that no alteration to Clauses 2 (Objects), 13 (Dissolution) or to this clause shall be made.
This Constitution was adopted as the Constitution of the Barrow Digital Photography Club at a Meeting duly convened at Barrow Labour Club on the 5th April 2011.

Chair; Glen Corn __________________________________________

Treasurer; Jean Murphy __________________________________________

Secretary; Andy Pringle ___________________________________________